Click here to download a copy of the IG Garda Vetting Policy & information flowchart...
The Irish Gymnastics Board of Control adopted the new IG Garda Vetting Policy & Procedure at the Board meeting on 27th September 2009. This is a great step forward for our sport in relation to the protection of our members and a natural development that follows on from our 'Code of Ethics'.
This will further enhance our recruitment procedures at all levels within our organisation and promote best practice in the recruitment and selection of persons who work with young people in Irish Gymnastics.
Vetting will roll-out initially for all Board, Technical/Regional committee members and staff with rolling out to all adult members in early 2010.
Garda Vetting is the pre-checking of an applicant’s background for criminal convictions or prosecutions and it is important to stress that Garda Vetting is one component part of normal recruitment and selection process and is used in conjunction with the other components referred to in the “Code of Ethics & Good Practice for Youth Sport in Irish Gymnastics” – recruitment guidelines http://www.irishgymnastics.ie/ethics/ethics.cfm.
The Garda Central Vetting Unit conducts Garda Vetting in respect of individuals who are applicants for positions whether full-time, part-time, voluntary or student placement within organisations by virtue of which they may have unsupervised access to children or vulnerable adults.
Irish Gymnastics is committed to ensuring that the safest possible environment for young people exists.
If you receive a Garda Vetting form, please complete the form in full and return to the Authorised Signatory, c/o Irish Gymnastics Office.
FREQUENTLY ASKED QUESTIONS...
· Q - Do I need to be vetted?
A - Yes, Irish Gymnastics is in the process of rolling out Garda Vetting that will cover everyone working or wishing to work within the organisation, including positions that are full time, part time, voluntary or student placement within organisation by virtue of which they may have unsupervised access to children or vulnerable adults.
· Q - I was recently vetted by another organisation, do I need to be vetted again?
A - Yes, some people will have completed Garda Vetting through other organisations; however Irish Gymnastics is unable to accept disclosures from outside organisations and individuals where applicable will be required to complete another Garda Vetting Application Form that will be processed through Irish Gymnastics.
· Q - What is Garda Vetting?
A - Garda Vetting is a pre-checking of an applicant’s background for criminal convictions or prosecutions and it is important to stress that Garda Vetting is one component part of normal recruitment and selection process and is used in conjunction with the other components referred to in the “Code of Ethics & Good Practice for Youth Sport in Irish Gymnastics” – recruitment guidelines http://www.irishgymnastics.ie/ethics/ethics.cfm.
· Q - How long does the Garda Vetting process take?
A - Turnaround times can vary but typically between four weeks to six weeks. (Significant delays can occur if the form has not been completed properly by the individual).
· Q – Where do I get an Irish Gymnastics Garda vetting application form?
A – All Garda vetting forms will be issued to members directly by the IG Office (where applicable a member will receive a form during the 2009/2010 season).
· Q – How much will Garda Vetting cost?
A – Currently there is no charge for Garda Vetting.
· Q – Who sees my information?
A – Only the authorised persons can see your information. Your application form and any information received from the Garda Central Vetting Unit is confidential and kept securely.
· Q – What decision is made on the basis of Garda Vetting?
A - Garda Vetting is one component part of the overall recruitment process within Irish Gymnastics and basically there are three outcomes...
Accepted – This allows the individual to continue their membership and enables a Club/other level to have the knowledge that Irish Gymnastics sees no reason why this individual cannot work within the organisation.
Rejected – This means based on the information available that the individual is not considered suitable to work in Irish Gymnastics.
Referred – This means there is some concern and further clarification/investigation is needed. The Authorised Signatory may write to the individual and possibly ask for explanations for the offences and further communication with the Garda Central Vetting Unit maybe required.
